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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format, created using the appropriate document template of Medinformatics.
  • The text is written in English and meets this journal's formatting requirements outlined in the Author Guidelines.
  • I have read and understood the copyright and license agreement.
  • I have read the Conflicts of Interest Policy and agree to declare any and all conflicts involving myself or my co-authors in the "Comments for the Editor" field. If there are no conflicts, I will declare that there are no conflicts in the "Comments for the Editor" field.
  • Author biography (optional) is encouraged to be added to the submission.

Author Guidelines

Submission to this journal proceeds totally online. Use the following guidelines to prepare your article. 

Submission Template

For our Microsoft Word submission template, please download the file here

Article Types

The following article types are included in the Medinformatics:

  1. Research Article: Report of original research findings and data.
  2. Review: Critically examines the body of research on a particular subject and gives insights/informed opinions on the direction and future of the research field.

Manuscript Presentation

  1. Length: Original research articles submitted to this journal should conform to a maximum length of 10 pages when formatted using our single-column template provided in the submission template, which summarizes current research in a particular area, and have a maximum length limit of 15 pages. These guidelines include all content such as the abstract, figures, references, and appendices.
  2. Format: Papers must be typed in a font size no smaller than 12 pt and should be in standardized fonts such as Times New Roman or Arial. All pages should be numbered. Authors should not copy the format of the published journal.
  3. Language, spelling and grammar: All papers must be written in English. If English is not your first language, you are strongly suggested to ask an English-speaking colleague to proofread your paper.
  4. Author affiliations: These should immediately follow the title. For multiple-authored articles, list the full names of all the authors, followed by the email addresses. If an author's present address is different from the address at which the work was carried out, this should be given as a footnote. All co-authors must be listed on the manuscript submission and peer review site as part of the submission process.
  5. Abstract: This should be informative and suitable for direct inclusion in abstracting services as a self-contained article. It should not exceed 300 words. It should indicate the general scope and also state the main results obtained, methods used, the value of the work, and the conclusions drawn. No figure numbers, table numbers, or references should be included. 
  6. Keywords: Please include at least 3 and up to 7 keywords. Try to avoid overly broad or specialised terms that might be meaningless to a reader.
  7. Tables: Tables should be referred to explicitly in the text. Tables should be referred to in numerical order.
  8. Funding: You should list all funding sources in the Acknowledgments Section. You are responsible for the accuracy of their funder designation.
  9. Reference Style: This journal uses the APA reference style. Please review APA reference style guidelines prior to submission.
  10. Statistics: You may be requested to offer original data if two reviewers at minimum raise doubt about your data results

Cover Letter

  1. Cover letters are required for all submissions.
  2. Cover letters must include a statement of originality and confirmation that this paper has not been submitted to any other journals.
  3. If your manuscript has previously been submitted to this or any other journal and subsequently rejected, you must provide copies of all correspondence involving the earlier submission including the final decision letter. You must also include an additional document detailing how you have improved your paper from the previously rejected version. Please upload this document alongside both your submitted manuscript file and your cover letter. Failure to do so may cause delays or interruptions to paper processing and will result in the rejection of your manuscript.
  4. If your manuscript was previously a conference paper please attach the paper and details of how the manuscript has been expanded. 

After Acceptance

  1. First Check: After your paper is accepted, your files will be assessed by the editorial office to ensure they are ready for production. You may be contacted if any updates or final files are required. Otherwise, your paper will be sent to the production team.
  2. Author Services: When an accepted article is received by the production team, the corresponding author will receive an email asking them to sign a publication license at this point as well as pay for any applicable APCs.
  3. Proofs: Authors will receive an e-mail for page proofs. Authors should also make sure that any renumbered tables, figures, or references match text citations and that figure legends correspond with text citations and actual figures. Proofs must be returned within 72 hours of receipt of the email.

Long-Term Digital Preservation 

A key part of the scholarly communications infrastructure is digital preservation. We are dedicated to maintaining all academic resources published in the Journal of Computational and Cognitive Engineering for the foreseeable future. To guarantee the continued accessibility of digital content, we work with the following providers of digital archives:

  2. Portico
  3. PKP Preservation Network

Deposit Policy

Authors are encouraged to deposit the final published PDF as follows:

  • on public eprint server
  • on a non-profit server
  • on the personal website
  • on the company or institutional repository

Authors should provide a link from the deposited version to the URL of the journal's website.

Preprint Policy

The journal accepts articles previously published on preprint servers. You are requested to update any pre-publication versions with a link to the final published article. You may also post the final published version of the article immediately after publication.

Correction Policy

For maintaining the integrity of the scientific record and avoiding inconsistencies downstream, minor corrections that do not affect the scientific understanding of the paper (for example formatting or typographical errors or preference of wording) may be rejected if submitted post-publication.

The correction procedure depends on the publication stage of the article, but in all circumstances, a correction notice is released as soon as possible:

Online First publication: Medinformatics will consider replacing the Online First version with an updated version that corrects the error and notes the changes that have been made and the date(s) on which the changes were made (in a correction notice at the end of the article).

Publication in an issue: If the article has already appeared in an issue, a correction notice will be released in the next available electronic and print issue. The online version of the article will link to the correction notice.

Retraction Policy

Retractions are considered by journal editors in cases of evidence of unreliable data or findings, plagiarism, duplicate publication, and unethical research. All retraction notices explain why the article was retracted. A retraction notice will also be published in the next available electronic and print issue.

Editors should consider retracting a publication if:

  • They have clear evidence that the findings are unreliable, either as a result of a major error (eg, miscalculation or experimental error) or as a result of fabrication (eg, of data) or falsification (eg, image manipulation).
  • It constitutes plagiarism.
  • The findings have previously been published elsewhere without proper attribution to previous sources or disclosure to the editors, permission to republish, or justification (ie, cases of redundant publication).
  • It contains material or data without authorization for use.
  • Copyright has been infringed or there is some other serious legal issue (eg, libel, privacy).
  • It reports unethical research.
  • It has been published solely on the basis of a compromised or manipulated peer review process.
  • The author(s) failed to disclose a major competing interest that would have unduly affected interpretations of the work or recommendations by editors and peer reviewers.


All listed authors should have contributed to the manuscript substantially and have agreed to the final submitted version. The corresponding author or a person who is submitting the article must provide details (full name, institutional affiliation, address for communication, and e-mail address) for all the authors. It is the corresponding author's responsibility to notify all the authors of the article regarding submission and further processes related to the submitted article. 

Authors are expected to consider carefully the list and order of authors before submitting their manuscript and provide the definitive list of authors at the time of the original submission. Any addition, deletion, or rearranging of author names in the authorship list should only occur prior to the manuscript's acceptance and with the Journal Editor-in-Chief's approval.

Please review the Best Practice Guidelines on Research Integrity and Publishing Ethics

To request such a change, the Editor-in-Chief must receive the following from the corresponding author:

  1. The rationale for the revised author list.
  2. Written confirmation (e-mail, letter) from all authors that they agree with the addition, removal, or rearrangement. 

Supplementary Material

To enrich your content, you can include supplementary materials such as applications, images, and videos. Submitted supplemental materials are published precisely as submitted. Please submit your material together with the article and supply a concise, descriptive caption for each supplementary file. If you wish to make modifications to supplemental materials at any point during the process, please submit an updated file.

Information of Consent

Authors should ensure that the individual rights of all the participants who are involved in the study are protected. Identifying details (eg, names and dates of birth) of the participants that were studied should not be published in written descriptions, photographs, and genetic profiles unless the information is essential for scientific purposes and the participant (or parent or guardian if the participant is incapable) gave written informed consent for publication. 

Conflicts of Interest

All authors should disclose in their manuscript any financial and personal relationships with other people or organizations that could be viewed as inappropriately influencing their work. Examples of potential conflicts of interest which should be disclosed include employment, consultancies, stock ownership, paid expert testimony, patent applications/registrations, and grants or other funding. 


Authors may appeal if they feel that the decision to reject was based on: i) a major misunderstanding over a technical aspect of the manuscript; or ii) a failure to understand the scientific advance shown by the manuscript. Appeals requesting a second opinion without sufficient justification will not be considered. To lodge an appeal, please contact  Journal Editorial Office by email, quoting your manuscript number. Appeals will only be considered from the original submitting author.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of Medinformatics and will not be made available for any other purpose or to any other party.

Using Personal Information

Any personal information the journal receives will only be used to process and publish your manuscript
  • enable your access to and use of the website services;
  • process your manuscript;
  • publish your manuscript. 

If you have any questions about this privacy policy regarding your personal information, please email